ACW Privacy Policy

The Association of Catholic Women is committed to protecting and respecting your privacy. For the purposes of the Genderal Data Protection Regulations (GDPR) and any subsequent UK data protection legislation, the Data Controller is Patti Fordyce.

Below is set out the reasons why we collect personal information and how we use it, together with how we use that information. The Policy covers the Association of Catholic Women in relation to the information you give us. We will always notify you of any significant changes to this policy. If you have any questions about the Policy or regarding your personal information, please contacr Patti Fordyce at associationofcatholicwomen@gmail.com or by post to Patti Fordyce, 33 Ashburnham Tower, World’s End Estate, London SW10 0EE. Please note that Patti is a volunteer and will respond as soon as possible.

The Tyoe of personal information we collect

The type of information we collect depends on the reason why you are providing it. If you click the Subscribe button on the website, you will be invited to leave your name and email address, and we will retain that in order to send you news updates and information about forthcoming events. If you decide to join as a member or supporter, we would also collect your full postal address, telephone numbers, diocese and parish (the latter to pieces of information in order that we can understand the geographic spread of our membership).

How we collect information

We will collect information from you when you contact us, for example, when you

  • enquire about joining ACW (either through the website, using one of our leaflets or verbally)

  • enquire about one of our events or activities

  • subscribe to news updates

  • attend an ACW event

  • contact us by post, email, via our website, by telephone or text message or via social media

Sources of information

We will collect information

  • from you directly when you contact us, for example when you ask for information, join as a member/supporter, volunteer for an activity or attend one of our events

  • when you have given a third party permission to share information with us; the information we receive will depend on the permissions you have given the third party

  • when it is available on social media; this will depend on the privacy policies and your personal settings for services such as Facebook, Twitter or Instagram, provided you give us permission to access information from those services

Keeping your information safe

We understand the importance of the security of your personal information and take care to safeguard it. Only authorised officers of ACW (responsible for membership, communications and financial accounts) have access to your information. It is the case, however, that no data transmission over the internet can ever be guaranteed to be 100% secure. While we take the utmost care to safeguard your information, we cannot guarantee the security of the information y ou provide on line and you do so at your own risk.

While we do not at present use any third party service providers, it may be that, some time in the future, we will employ outside bodies to provide website, newsletter or direct mail services; in such cases, service providers will only have access to the information they need to provide the service, and any such service provision will be covered by a contract including a data protection agreement. This will enable us to ensure that any third party service provider treats your information with the same care that we do.

Keeping your information up to date

It is in your interests and ours that you notify us of any change in circumstances or contact details in a timely manner. You can most easily do this by emailing us at associationofcatholicwomen@gmail.com

Retaining your information

Once you have asked us to provide you with information, we will presume consent to receive information from us unless you tell us otherwise. We may contact you from time to time to check that you are happy with the amount and frequency of the information you receive, and we will adjust our communications in accordance with your response. You are always free to unsubscribe from any of our communications and, should you do so, we will only retain your contact details and the limited amount of information necessary to ensure that we comply with this request.

Legal basis for processing your information

The legal basis for the use of your information as set out above arises from one of the following:

  • where you have provided information in the process of requesting information or asking us to provide a service, we will act on the assumption that you have consented to the use of your information for that purpose. You may withdraw that consent at any time by emailing us at associationofcatholicwomen@gmail.com This will not affect the lawfulness of processing your information until your withdrawal of consent has been received and acted upon. We will confirm to you that this has been done

  • it is necessary for us to hold and use your information so that we can carry out our obligations to you if you have joined ACW, paid to attend an event or requested a service

  • it is necessary to comply with our legal obligations. For example, we are required to keep financial information for seven years

  • where the purpose of our processing is the provision of information or services to you, we may rely on the fact that it is in your interests that we provided the requested information or service, and that there is no prejudice to you in our fulfilling your request. You can always change your marketing preferences by emailing Patti Fordyce at associationofcatholicwomen@gmail.com

Your rights

Under GDPR, you have the following rights:

  • the right to request rectification of information that is inaccurate or out of date

  • the right to erasure of your information (the “right to be forgoten”)

  • the right to restrict the way we are dealilng with and using your information

To exercise any of these rights, you should contact Patti Fordyce at associationofcatholicwomen@gmail.com If you are not happy with the way we have processed or dealt with your information, you can complain to the Information Commissioner’s Ofice. Further information about how to complain may be found at https://ico.org.uk/concerns

Changes to this Privacy Policy

This Policy may be changed from time to time. If we make significant changes, we will notify you directly. Please refer to this Policy each time you consider giving your personal information to us.

This Policy was last updated on 21st March 2019.